California RN · CE proof
Keep the proof for four years.
California BRN guidance says RNs must keep CE certificates or grade slips for four years as proof of completion in case of an audit. A tracker helps you find the proof; it does not replace it.
Why the document matters
Random CE audits ask for supporting proof.
The BRN conducts regular random audits. Your log can show what should exist, while the certificate or grade slip is the evidence to supply when requested.
What belongs in the renewal file
Completion certificate or grade slip
Keep the actual document that proves successful completion—not only a calendar entry or payment receipt.
Course and provider identity
Record the course title, approved provider name, and CEP number so the certificate and ledger can be reconciled.
Completion date and hours
Use the exact date and contact-hour amount shown on the completion document.
Renewal-cycle context
Group the proof with the license expiration date, renewal receipt, and final status verification for that cycle.
Private archive pattern
One folder, consistent filenames, two copies.
Use a folder for each renewal cycle, name certificates with the completion date and provider, and keep a second encrypted or physical backup you control. Do not upload certificates, license numbers, or personal identifiers to ShiftProof.
Retention rule reviewed August 24, 2026 from the California BRN and Title 16 CE regulations.